Stop chasing sessions over text message.
Clients book their own sessions, packs are tracked automatically, and payment happens at booking. You get the admin out of your evenings and back into training people.
14-day free trial · Cancel anytime · No lock-in
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Services
Cut & blow dry
45 min
Balayage
2 hr
Treatment
30 min
AppFlow is booking software for Australian personal trainers, whether you train in a gym, out of a studio, in parks or at clients' homes. Most trainers start out running the whole thing through messages and a notes app. It works until you have twenty clients, and then it quietly eats every evening. This replaces that.
Everything you need, in one place
Switch on what you need today and add the rest as you grow.
Clients book their own sessions
Share your link. Clients see your real availability and book without a back and forth over messages.
Session packs that count themselves
Sell ten-session packs and intro offers. Sessions come off the balance as they are used, so nobody has to remember.
Paid before the session
Take payment or a deposit at booking through your own Stripe or Square account, so chasing money stops being a job.
Rebooking nudges that do the asking
Automatic follow-ups prompt a client to book their next session, so the regulars keep rolling without you chasing.
Travel time for mobile training
Training at parks or clients' homes? Set your areas and travel time so sessions book around the drive.
Client records and intake
A booking intake form you set up once, plus notes and session history against each client.
AppFlow compared to messages and a spreadsheet
Most trainers are not switching from other software. They are switching from doing it by hand. This is the honest comparison.
| What matters | AppFlow | Messages and a spreadsheet |
|---|---|---|
| Booking a session | Client picks a real available time themselves | Several messages, often across two days |
| Remembering pack balances | Tracked automatically | You, hopefully |
| Getting paid | At booking, on card | Chased afterwards |
| No-shows | Deposit taken and reminders sent automatically | Absorbed |
| Client health and intake details | Collected at booking, stored against the booking | A folder, or nothing |
| Your evenings | Yours | Admin |
Packs are where the money leaks
Session packs are good for cash flow and terrible for record keeping. Everyone has had the conversation where a client is sure they have three left and you are sure it is one. When the balance comes off automatically at each booking, that conversation stops happening, and so does the quiet loss of the sessions nobody counted.
- Balances visible to you and to the client
- Packs and intro offers set up once
- Expiry dates if you use them
Small studios and small teams
If you have another trainer working with you, they get their own login and their own availability, and you decide what they can see. Clock in and out from the staff app if you pay by the hour, and export the hours to Xero at the end of the fortnight.
- A login per trainer with their own diary
- Clock in and out with a live shift timer
- Hours exported to Xero for payroll
Common questions
Can clients buy a block of sessions up front?
Yes. Set up session packs at the price you choose, and the balance comes off automatically each time a session is booked.
Does it work if I train at clients' homes or in parks?
Yes. Set your service areas and travel time so bookings account for the drive between sessions rather than stacking back to back.
Can I take payment at the time of booking?
Yes. Connect your own Stripe or Square account and take full payment or a deposit at booking. The money settles directly to you.
Can I collect health details before the first session?
Yes. Set up a booking intake form with the questions you need, using text fields and tick boxes, and every client completes it while booking. The answers are stored against the booking.
How much is it?
Plans start at $39 per month in AUD with no lock-in contract. See the pricing page for current plans and what each includes.
Get your evenings back.
Your website, bookings, payments and customers in one place. Set it up today and take your first booking the same afternoon.
14-day free trial · Cancel anytime · No lock-in